Application Design and Overview

Managing Projects and Lists (Checklists)

Projects and Lists compile a number of sub-tasks into a single larger task. While a single project or list may contain many items similar to a folder, it is treated as a single task by the To Do list. By selecting the project or list in any view you can easily see the contents, just like with a folder. While all the items inside a project or list will normally not display on your To Do list, you can still Star individual items and they will display on your To Do list individually.

Creating and Adding Items to Projects

A project offers you the same power and flexibility as with any To Do, and you can edit and save them just like any other item.Tags and locations you set on a project apply to all the sub-tasks inside of it. Like a To Do, only a title is necessary.

Once you create a project, simply tap on the item and use the add button on the top right to add notes, To Dos, lists, folders, or even other projects. Remember, only the top-level project will show in your To Do list. If you wish to have other items appear separately, use the feature.

Creating and Adding Items to Lists (Checklists)

Lists are a single-level collection of sub-tasks. The list itself has all the power of a To Do, and you can create and edit a list just like a To Do. Unlike a project, lists are optimized for quick entry and repetition. The items inside a list lack most of the powerful features of other To Dos in favor of a fast interface for data entry.

When you add items to a list, you will be presented with a single view where you can add and/or select multiple items. To add more than one item, tap the Add button. Each new item will display in a list below. Unchecked items will not be added to your list.

You can also select and restore archived list items easily by tapping and selecting them in this list.

You may also delete any item inside this view by using the swipe gesture from left to right across the item and select Delete.

When you are done adding and selecting items to restore, simply hit the Save button and all the items you chose will be added to your list immediately.

Recurring Projects and Lists (Checklists)

This is by far the most powerful feature of projects and lists. A project or list will recur if you set the feature when creating or editing the object, just like a To Do. When a recurring item is archived (or auto-archived when checked off) it will automatically create a new copy of itself just like a To Do. However, each of these objects acts differently.

Projects restore all archived sub-tasks, as well as folders, sub-projects, and more when they recur. If you have a project containing 20 items, each of the 20 items will be restored automatically from your archive when the project recurs.

Lists do not re-create all the items inside of them. You must manually add them from the archive when selecting the Add button. After you complete and check off your list, you check off the list and archive it (or it will auto-archive at the time you specify in your app settings). Any remaining items on the list that you did not check off will carry over to the new list. You can then restore the items from your archive easily without having to retype everything you need. Consider a weekly grocery list. You completed everything on the list except bread and juice because the store was out. You still mark the list as completed, and when it archives all checked items from your last shopping trip will be archived. Only the two items bread and juice will remain. You can then easily add new items and "tap to add" archived items from past shopping trips.

Sharing Projects and Lists

At this time, you can only initiate sharing from folders and goals. However, you can share a folder or goal and as many projects or lists as you wish to place within the shared container.