Welcome to the Alloy Tasks for iPhone Help. Below you should find anything needed to run the Alloy Tasks app.

Application Design

You have two work areas in which to store the items you create: one called Goals, and the other Unfiled. Your goals tab maintains a list of special folders called goals, allowing you to organize your content into a structure that makes sense to you. Your unfiled tab is the place to keep everything that does not fit into a goal you have created, or for unorganized content.

You also have a To Do list, which compiles all the Tasks and Notes from your goals and unfiled items and presents them to you ordered by due date and priority. Your To Do list can be filtered by Location (see location tags) so you can see what you need to do at any place without clutter from the rest of the tasks in your life. You can add items in your To Do list, but they are actually added to your unfiled items list, and your To Do list displays them. The add button in your To Do list is a convenience so you don't have to switch to another view to add a task.

Finally, you have Smart Lists that are searches over the tags you set so you can see your items in different ways. For instance, you might have a "House and Home" goal and a "Work" goal, and shopping-related items in each. You can add the tag "shopping" to folders or items in each of your goals, create a smart list called "To Buy" and include in the search criteria the tag "shopping." Now all your shopping-related items will show up in your smart list! Deleting a smart list does not delete the contents inside of it, just the search item. The items will still be in their original locations in your goals and unfiled items folders. However, deleting or archiving items in a smart list does delete the actual item.

All your lists, projects, folders, and goals, as well as the main tab sections To Do, Goals, and Unfiled, have options menus invoked by tapping the title at the top. Options allow you to edit, reorder, and more!

The application automatically archives (removes from view) items you complete daily by default. This is called Auto-Archive. The timing of auto-archive is configurable in your application Settings. You can edit any item and prevent it from being removed during your auto-archive. You can also edit your folders and goals and set the auto-archive setting to affect all the items inside of it. Auto-archive only removes completed tasks and notes that have the Auto-Archive attribute set.

Syncing is an option offered as a complimentary service with your registration. Syncing allows you to easily backup and restore your data as long as you have Internet access available on the device. It also allows you to share folders and goals with others.

We have just started adding features to this application. If you find anything confusing, please feel free to contact us, and we will do our best to satisfy your needs and answer your questions.

We hope you enjoy this application, and want you to know that we will continue to strive to make this better, easier, and more useful with each release.

Managing Goals and Folders

A Goal is a special folder that is kept in your Goals list, accessible from the tab at the bottom of the app. a Goal offers two additions: the capability of setting a Goal Priority, and the ability of setting a color for the Goal and all the folders inside of it.

A Folder is a general container that is used for organizational purposes. Folders have a number of special attributes that you can set, all of which also apply to Goals as well.

With both folders or goals, you can share them with your friends and coworkers using our free syncing service. You can also Tag them with both standard Tags and Location Tags, a way of applying metadata to all the items they contain, making this a power hierarchical tagging system for those wanting the power. You can move them inside one another. Note however, that the topmost container is always a goal, and moving a goal inside a folder changes the goal to a folder.

By tapping on the title of a goal or folder while viewing their contents, you bring up an Options Menu with a number of commands, allowing you to delete it, move, reorder the contents, etc. as descibed below.

The Main Goals List

Your goals list is available on your main toolbar. Tapping the icon on the toolbar once allows you to see whatever view you were last in on the list, and tapping the icon twice brings you back up to the main goals list view. You can tap on the "Goals" logo to bring up your menu options and perform tasks such as reordering, archiving, and deleting your goals. On the top right of your view, you can click the Add button to create a new goal.

Creating Goals

Goals are the only items you can create on your goals list view. You cannot create them anywhere else. If you move a goal to another folder or to your unfiled items list, it will be transformed into a folder. If you move a folder to your goals list, it will become a goal.

Goal Priority

Goal Priority indicates the importance of the goal relative to your other goals. The higher the goal priority, the greater the importance you are placing on all the tasks within the goal relative to your other goals. Alloy Tasks also keeps track of what you have and haven't completed, even things you completed months ago, and adjusts the priorities of those items you are ignoring by making them more important over time. This way, Alloy Tasks will help you maintain balance in your busy life.

Creating Folders

Folders can be created inside of a goal, or on your unfiled items list. Need a quick packing list? Create a folder in your unfiled items. Want to organize items in your "House and Home" goal? Just create a folder for "Repairs", one for your favorite upcoming holiday, and another for "Cleaning" to easily organize your tasks.

Saving Changes

When you create or edit a new item, you can cancel the action at any time by selecting the Back button at the top left of the view. None of your modifications take effect until you select the save button on the top right of the view. You can always review all your changes before you select the save button.

You can move items at any time using the menu option at the bottom of your items' settings.

Moving Items

You can quickly move items to another folder or goal using the option at the bottom with the folder location of your to do or notes settings. Just select the item, and you can easily navigate to where you wish to place the new item! You can also move goals and folders with the option provided in their list view by selecting the Option menu (tapping on the title).

Archiving, Deleting, and Unsubscribing Goals and Folders

In any view, you can dispose of an item by using a swipe gesture across the table row of the object. Both Archive and Delete options are available most of the time, with exceptions relating to some of the items you share with other people. In those cases, only the owner of the shared container can delete, but anyone can archive. If you attempt to delete a folder someone else is sharing with you, you will be presented with an unsubscribe dialog instead. More about sharing your folders and goals is located in the sharing section.

By archiving an item, you are letting Alloy Tasks remember what you completed inside of it. This way, it can help you prioritize the items you are neglecting. Alternatively deleting an item destroys the data permanently. There are times when Alloy Tasks retains the deleted data a bit longer to make sure it is also removed from the server and other devices on which you view those items, like an iPad or through sharing.

Managing To Dos and Notes

You can create a To Do or Note in any folder, in your unfiled Items, or on your To Dolist by simply tapping the add button on the top right in the view you want to add the item to. Completed (checked) notes and To Dos will be auto archivedperiodically using the preference you set, can be purged from any folder or goal by selecting the Archive Completed Items in their Options menu. You can also archive an item by editing the items and set the Archived option to ON (see Archiving and Deleting Itemsfor more information on removing items).

Creating Notes

When you first create a note, you will first be asked to set the text. Once you are ready (you must type at least two characters), you can Continue, and if you wish set the priority and more for the note, just like a To Do. The title is automatically generated for you from the body of your note. You can change the title without changing the contents of the note.

Creating To Dos

You have a number of features available to you when creating a To Do, but you are not required to use any feature other than the title. Once you have the title you wish, simply hit the Save buttonon the top right, or press the Return buttonon the keyboard to make use of any of the other features (see Priority, Work Time, Star and More... for details on the features of To Dos and notes).

Editing To Do's and Notes

It is easy to edit a To Do or note by selecting the item in any list view. With a note, a double click is necessary to bring up the full edit view instead of just the note text.

Saving or Canceling Changes

When you create or edit a new item, you can cancel the action at any time by selecting the Back button at the top left of the view. None of your modifications take effect until you select the Save button on the top right of the view. You can always review all your changes before you select the Save button.

Items will be saved automatically in the location you create them. Items created in the To Do list view will be saved in your Unfiled items folder.

Features of To Do's and Notes

You have a number of features available with To Dos and notes, such as assigning Tags and Location Tags, assigning a Priority, Star, Status, Work Time, Due Dates, Repeat, and Alarm notifications. These items are all discussed in detail in their own help section. All of these features are optional.

Moving Items

In the edit view, you can quickly move items to another folder or goal using the option at the bottom displaying the folder location of your item. Moving items can change some of their features, such as tags or location tags they inherit from their folders.

Managing Projects and Lists (Checklists)

Projects and Lists compile a number of sub-tasks into a single larger task. While a single project or list may contain many items similar to a folder, it is treated as a single task by the To Do list. By selecting the project or list in any view you can easily see the contents, just like with a folder. While all the items inside a project or list will normally not display on your To Do list, you can still Star individual items and they will display on your To Do list individually.

Creating and Adding Items to Projects

A project offers you the same power and flexibility as with any To Do, and you can edit and save them just like any other item.Tags and locations you set on a project apply to all the sub-tasks inside of it. Like a To Do, only a title is necessary.

Once you create a project, simply tap on the item and use the add button on the top right to add notes, To Dos, lists, folders, or even other projects. Remember, only the top-level project will show in your To Do list. If you wish to have other items appear separately, use the feature.

Creating and Adding Items to Lists (Checklists)

Lists are a single-level collection of sub-tasks. The list itself has all the power of a To Do, and you can create and edit a list just like a To Do. Unlike a project, lists are optimized for quick entry and repetition. The items inside a list lack most of the powerful features of other To Dos in favor of a fast interface for data entry.

When you add items to a list, you will be presented with a single view where you can add and/or select multiple items. To add more than one item, tap the Add button. Each new item will display in a list below. Unchecked items will not be added to your list.

You can also select and restore archived list items easily by tapping and selecting them in this list.

You may also delete any item inside this view by using the swipe gesture from left to right across the item and select Delete.

When you are done adding and selecting items to restore, simply hit the Save button and all the items you chose will be added to your list immediately.

Recurring Projects and Lists (Checklists)

This is by far the most powerful feature of projects and lists. A project or list will recur if you set the feature when creating or editing the object, just like a To Do. When a recurring item is archived (or auto-archived when checked off) it will automatically create a new copy of itself just like a To Do. However, each of these objects acts differently.

Projects restore all archived sub-tasks, as well as folders, sub-projects, and more when they recur. If you have a project containing 20 items, each of the 20 items will be restored automatically from your archive when the project recurs.

Lists do not re-create all the items inside of them. You must manually add them from the archive when selecting the Add button. After you complete and check off your list, you check off the list and archive it (or it will auto-archive at the time you specify in your app settings). Any remaining items on the list that you did not check off will carry over to the new list. You can then restore the items from your archive easily without having to retype everything you need. Consider a weekly grocery list. You completed everything on the list except bread and juice because the store was out. You still mark the list as completed, and when it archives all checked items from your last shopping trip will be archived. Only the two items bread and juice will remain. You can then easily add new items and "tap to add" archived items from past shopping trips.

Sharing Projects and Lists

At this time, you can only initiate sharing from folders and goals. However, you can share a folder or goal and as many projects or lists as you wish to place within the shared container.

Pause - Deferring your tasks

The Pause feature allows you to defer whole folders, goals, or even individual tasks until you are ready to work on them at a later date. You can defer items indefinitely. You can select goals or folders that are in an undeveloped state and keep their contents off your To Dolist. You can also pausefolders of notes or other important information and keep them from cluttering up your busy To Do list.

When an item is in the pause state, it is completely inactive. Due dates, alarms, recurring events, and other notifications will not take place and the item will not show up on your To Do list. When you later return the item to the active state, due dates, alarms, and notifications will resume normally and the item will once again show up on your To Do list.

Pausing Folders and Goals

When you pause container objects like folders or goals, you pause the items contained within it. All of the items inside that folder and their subfolders will likewise be paused.

Setting Pause on an item ignores Pause changes from the parent folders

When you change the pause state of an item, the app remembers the preference for that item and changes to any parent folder do not affect the pause state of that item or items it contains. If you set an item to pause, and then later change the parent to be paused or active, the item you initially paused will still remain paused (even if you move it to another folder) until you once again change the pause of that original item.

This memory effect is a convenience if you decide to pause entire goals (like a book idea), but then remove the pause and make active items or folders inside the goals (calling people, attending meetings). You can later decide to temporarily make the entire goal active when you wish to spend some time on the project, and then once again pause that goal when you are done. The original tasks and folders you marked as being active for your book idea will still be active just like before.

If you ever change the pause of an item to match the parent folder (for instance if the parent folder is paused and you edit an item inside it to also be paused), the app will understand this to mean that you no longer wish to make an exception of this item, and it will once again match whatever pause state the parent folder is in.

Priority, Work Time, Star and more...

Your To-Dos and notes offer you significant control in organizing the information and tasks you need to accomplish.

Priority: Chevrons... setting the Priority of Items.

You can change tasks to make them more or less important by setting the priority as being Very High, High, Normal, Low, or Very Low. The higher the priority, the closer to the top of your priority list it will appear.

Star: What is on your list today.

Placing a Star on an item by simply tapping it to enable it, or again to disable it, is a great way to mark items you wish to bring to the top of your list. Even if the item is of low priority, you don't need to change the priority to make it more important and bring it to the top of your list. Just simply set the star, and it will move right to the top of your To Do list. You can easily access the star on any item on your To Do list by tapping the item and all of your editing features will be at your disposal.

Work Time: Letting LifeNotes know when things need to be worked on.

Work time provides you with a way to keep track of how long a task will take. However, it does something very important for your To Do list. Assigning Work Time on a task lets Alloy Tasks know that you need more lead time. A week of work time on a task due in 10 days will give it a higher priority than a task due in 4 days, since Alloy Tasks assumes you needed to start working on that already. Additionally, the longer you assign a task, the more weight it will have towards completing things in that goal. If you finish a task with a work time of a day, it will impress Alloy Tasks and it will consider that as having accomplished the same amount of work as many smaller tasks from other goals. Alloy Tasks is constantly re-prioritizing your goals based on the information you give it to keep your life in balance. Let it know when you put a lot of effort into things.

Due Dates and Alarms

Your To Dos and notes offer you great amount of control in organizing the information and tasks you need to accomplish.

Due Dates: Due by, Due on, Due After

Due dates give your items a greater priority. As the due date grows closer, LifeNotes automatically moves them towards the top of your To Do list.

Due by: The default value for all To Dos and notes. It means that the task is due bythe date and time indicated. They show up towards the bottom of your To Do list and move towards the top as the date approaches.

Due on: It means that the task is due on the day of the due date, and cannot be accomplished before. Perhaps you need to call someone, or have an appointment you need to keep. Due on items do not show up on your To Do list until the morning of the event.

Due after: It means that the task should be postponed until after your due date. The item doesn't show up on your To Do list until the due date has passed.

If you assign a due date with a recurring task, the due date is adjusted to the new date, but the due by, due on, or due after modifier is maintained.

Alarm. Receive Local Notifications

When you establish a due date, you can also set an alarm. Alarms establish a notification that appears on your device when you indicate. Alarms can be set for the due date, or well in advance of the event.

Recurring Events

Want something due in the spring every year? Tell Alloy Tasks when it is due, and to repeat annually. Each spring your tasks will appear on this list for you. Organize your spring cleaning or holiday routines into seasonal repeats and avoid creating your lists every year!

Setting a Recurring Event

There are two types of recurring events: by completion and by date.

Repeat by Completion

Repeat by completion means that your events will once again be due after you complete the task by the time you specify. Whenever you complete the task, Alloy Tasks uses that information to create the next task instead of a specific date schedule.

Repeat by Date

Repeat by date means that your tasks will recur on the dates you specify. Alloy Tasks has the most flexible system for setting date schedules of any digital organizer to accommodate almost every need.

If you wish for your tasks to repeat the first of each month, or the last day, make certain the due date also falls on such a day. LifeNotes interprets your due date to make setting repeats easy for you.

Archiving and Deleting Items

You have the option to delete or archive items whenever you choose to Edit or Reorder items in a folder or goal. Alternatively you can choose to delete an item by a swiping gesture from left to right in a list view. You also can archive items from within the edit view of the item itself.

As you complete tasks, you will want to clear them from your list periodically. Completed tasks are important to retain for Alloy Tasks to understand what you have accomplished and better prioritize the things you haven't accomplished yet. Spent too much time working on your new book? Wonderful, but LifeNotes knows that your gardening is also important, because you told it gardening was important to you. Well, you can focus on your book, but eventually your To Do list will show your gardening items as being more important because that goal is being ignored.

Archive. Removes an item from view.

Just because LifeNotes needs to be able to look over your past accomplishments, it doesn't mean you need to as well. When you mark an item as archived, it removes it from display in any of your lists. It will also remove it from display on your other devices when they sync. Archive is much like a delete, it just moves items to a place where they are retained until Alloy Tasks doesn't need them anymore and then they will be automatically deleted. You can archive your folders, goals, lists, tasks, and tag lists. They are not marked as completed, just removed.

Why keep things archived?

Some things, like repeating tasks, need to be remembered over years so that when it comes time to bring them back again you will have them at your disposal. Other archived tasks help LifeNotes understand how to prioritize what still needs to be done. In time, completed tasks that don't repeat lose their importance and are automatically deleted.

We also hope to implement some metrics in time so you can see what you have accomplished in your various goals. For this reason alone, archived tasks will be kept for at least 1 year, and will be configurable in future versions of this app.

Auto Archive: Let us clean up for you.

One Application Setting you may wish to visit is Auto Archive. LifeNotes will periodically archive completed tasks for you as you dictate in these preferences. Mark tasks completed over your day, and wake up tomorrow morning to a fresh list cleared of the items you completed the day before. Is it important to keep some items around indefinitely after completion and not have them Auto Archived? You can turn off Auto Archive for any item, folder, or even your goals in their preferences. Setting Enable Auto Archive to ON tells the auto archive feature look at that item, and items it may contain, and periodically archive items you have completed. Turning this setting OFF tells LifeNotes to leave the item and items it may contain alone when it comes time to Auto Archive.

Delete an item permanently.

You follow the same procedure for deletion that you do for archiving an item. You will have an option to delete the item if it is available, and you can easily delete it. Like archiving, deleting an item will sync the change with the server to delete it from all other devices that have access to it. You may not delete an item contained in a folder that someone else is sharing with you, only folders you are the owner of (you may, however, archive items). This is done purposefully so the original owner of the folder can determine what information should be permanently deleted.

Goals and Unfiled Items

You now have a great place to store all the items, lists, and more that you just don't have time to organize at that moment. If you are adding items to a folder in a Goal, you can easily navigate to the Unfiled Items List and capture the thoughts and tasks you just don't want to take the time and sort now. Unfiled items are much like goals, except that you can't change their priority relative to your goals, and they are kept separate from your goals so they don't clutter them.

Your Unfiled Items also has a Goal Priority of Normal (5). Unlike Goals, whose priorities you can change, Unfiled items are considered normal. Their weights do change however over time, and if you don't accomplish them they too will climb to the top of your list.

Order and Appearance of your Priorities

YourTo Do list automatically arranges the tasks you have by priority and date so that you do not have to dig into your various Goals and find out what you should be doing now. You have the option to set the Priority of each of your goals, which tells Alloy Tasks how important each of the goals is for you. Items in goals with a higher Priority will appear above those in goals of a lower Priority. However, as you complete more items in some goals and ignore others, Alloy Tasks will automatically increase the weight of the Priority in the Goals you have been ignoring. You may find some of your house tasks and gardening desires from your "House and Home" goal of lower priority creeping to the top of your To Do list if you ignore them too long. Alloy Tasks will strive to remind you to maintain a balance in your goals to make certain that you are spending time in each one. If your "Work" is your highest priority among tasks you need to accomplish, just make it a higher priority than anything else. However, if your work tasks dominate your life, you will begin to see them appearing below the other things in life you value.

Chevrons: Setting the Priority of Items.

You can change tasks to make them more or less important to complete by setting the priority as being Very High, High, Normal, Low, or Very Low. The higher the priority, the closer to the top of your To Do list it will appear. Conversely, a lower priority will send them lower on your To Do list.

Star: What is on your list today.

Placing a Star on an item by simply tapping it to enable it, or again to disable it is a great way to mark items you wish to bring to the top of your list now. Even if the item is of low priority, you don't need to change the priority to make it more important than it is to bring it to the top of your list. Just simply set the Star, and it will move right to the top of yourTo Do list. you can easily access the star on any item on yourTo Do list by tapping the item and all of your editing features will be at your disposal.

Work Time: Letting it know when things need to be worked on.

Work time provides you with a way to keep track of how long a task will take. However, it does something very important for yourTo Do list. Assigning Work Time on a task lets Alloy Tasks know that you need more lead time. A week Work Time on an item on a task that is due in 3 days will have a higher priority than a task due in 2 days, since Alloy Tasks figures that you needed to start working on that already. Additionally, the longer you assign a task, the more weight it will have towards completing things in that goal. If you finish a task with a Work Time of a day, it will impress Alloy Tasks and it will consider that as having accomplished the same amount of work as many smaller tasks from other goals. Alloy Tasks is constantly re-prioritizing your goals based on the information you give it to keep your life in balance. Let it know when you put a lot of effort in things.

Due Date: They make a wonderful sound when they fly by.

Due dates of course give your items a greater priority. As the dates grow closer, Alloy Tasks automatically percolates them towards the top of your list. As discussed in the section on Due Dates and Alarms, items assigned with a "Due On" or "Due After" due date do not show up on your To Do listuntil the appropriate date.

View your To Do List by Location and Tags

YourTo Do list allows you to see your tasks quickly and easily, but also filter them by your Location Tags, and soon your Tags and Smart Lists. You may not want to see the urgent repairs and cleaning you need to do at your "Home" location, or the various tasks you need to accomplish you visit your San Francisco office when you are at work in your "Washington" location. You can simply select the location you wish from the location menu at the top of your To Do listto restrict the list to only those priorities that matter to you while you are present at that location. Don't worry, alarms and reminders for things you set at other locations will still be active... you are just restricting the list of what you need to accomplish in your "Washington" location, and removing the rest of it for later when you are ready to move on.

What are Tags and Location Tags?

Tags are a way of assigning metadata to your tasks and items in order to sort through them in different ways. A Tag is just a name that represents something to you. A Location Tag is a tag with the additional ability to filter your tasks in your To Do List and see only the relevant tasks for that location.

What is a Smart List?

We have reserved a section in your main toolbar called "Smart Lists" which allows you to maintain lists of searches over all your items.

Each item in your "Smart List" list is actually a search criteria that allows you to use boolean queries over your Tags. For instance, you can ask to see a list of every item that is tagged with both "Tag A" and "Tag B". Only items which contain both of these tags (or whose parents have been marked with these tags; see hierarchical tags in the Addings Tags and Locations to Items) will show in your query. Alternatively, you can mark the search for "Any" match instead of "All", which will search for any of your tags being present either in the item or the items parents.

Why have a Smart List?

Imagine that you have several projects with different clients. Each project might have a similar folder structure. Some subfolders or items of each project may have similar purpose. For example, some folders or tasks you may associate with the location "phone" for things that you need to handle by phone, or "meeting" for those that you need to have a sit down meeting for. Perhaps some folders in various projects have been marked by the location "San Francisco" or "Washington DC" to handle the two locations you tend to frequent. You also have some personal goals as well in these locations, and have tasks in your personal goal that also deal with meetings or phone calls in the two cities. You additionally decide to tag the work goals with the tag "Work" and the personal goals with the tag "Personal". You could easily create a list of the meetings you need to schedule in San Francisco using this search. It would return a list of all business and personal meetings you wish to set up, even though they appear in different lists in different goals! You could also retrieve a subset of your personal goal that you need to have quick access to by using the "All" settings and selecting the "San Francisco" location and "Personal" tag.

Adding Tags and Locations to Items

We have tried hard to make tags both easy and efficient to create and associate with items. Hierarchical tags allow you to associate the tag with a parent folder, and everything inside the folder will also be automatically tagged with the item as well!

Adding a Tag or Location tag to an Item

You can add and edit these in the settings of any item by selecting the Tags or Location Tags choice. From there you can add a new tags by tapping the add (plus) button on the top right. Select to check the tags you wish to apply to the item. Any tag with a checkmark will be associated with the item in question. You can just as easily remove an association with a tag by tapping the item to remove the checkmark. If you uncheck a tag you just added (a brand new tag), it will remove the checkmark and remove the tag from your list as well.

Hierarchical Tag for Folders and Groups

Folders and groups would a bit differently from other items. The item you tag does get tagged as you would expect. In addition, any children of the folder or group also gets tagged with the item. For example, if you tag a group "A" with a tag, and that group contains a folder "B", as well as three items, the tag you applied to "A" will be applied to "A", the three items contained in "A", "B", as well as any children of "B".

Sharing Items and Friends

We do our best to make sharing easy while protecting your privacy. In order to share an item, the owner of the item needs the email address of the members account with us. Both of you need validated accounts, or the request will be rejected.

Sharing a Folder or Goal

You will not be able to see the members name until they have accepted your request, but they will be able to see your email and name as you have set them (this is to assure their privacy). Once they have accepted your request, they will receive the item you are sharing and everything in it the very next time they sync. They can add, mark as completed, and assign items to anyone you are sharing that list with. Items assigned to people other than you will not appear on your To Do List. The status of your sharing request will be tracked in your Inbox, and the message will remain as pending until they respond.

Receiving a Shared Item

Requests to share an item will appear in your Inbox. Just tap on the request notification, and confirm that you will accept or decline the invitation to share, and each of the items the member wishes to share with you. Each item you accept will appear in your Unfiled Items list. You can easily move them inside a goal or make them a goal by editing the shared folder's settings and moving it to the location you wish!

What is NOT Shared

Tags, Locations, stars, and alarms are not shared. You can set an alarm for your devices and those will sync... just not to the friends with whom you share your list. Tags are very personal, and mean different things to different people, so it just doesn't make sense to share them. They simply lose meaning. The same with stars. Just because one person plans on doing something today, it doesn't mean it should appear at the top of everyone’sTo Do list. However, all of these will sync across your devices. Folder structure and the items themselves, as well as things like status do share, so you can communicate what you are working on as you like, and help create an organizational structure that has meaning with folders. Instead of creating a tag for each subproject name, create a folder, and move the correct items to the appropriate folder.

Moving items contained in a Shared Item

Note however that you cannot move a shared item outside of the shared parent folder, since it is shared with other friends who would no longer be able to view the item.

Unsharing Items and Friends

While you can easily remove or add members from a shared folder or goal by editing your sharing settings of the item you are sharing or in your main application settings, you can remove entire groups and stop sharing an item by editing them in your application settings.

Removing friends from a shared item using the Items Settings.

First navigate to your shared folder or goal where you can see the contents of the item in question. Tap on the title at the top of your screen to pull up the options and select the Folder Settings. Inside your settings, select the Sharing item where you can add or edit new members, and you will be see a list of all your shared friends, and their status. To stop sharing with a friend, just swipe across their name from left to right, and you will see a button to delete the friend appear. If you wish to remove yourself from a shared group, similarly swipe across the row indication you. Since this is an infrequent action, we don't clutter up the interface here with these options.

Removing friends from a shared item using the Application Settings.

Tap on the Settings icon on the navigation bar in any of the main views to access your Application Settings. Under the Sharing and Permissions section, select the Shared Items menu choice, and then select the item you wish to remove your friend from. Tap the button on the bottom named "Edit Members", and select the members you wish to remove from that shared item. If you select yourself (you can only select yourself if the shared item is owned by someone else), you will cancel your membership with that shared item, and remove all of the items information from your devices. You can only become a member if the owner invites you once again.

Stop sharing an item you own.

This can be easily accomplished by navigating to your Application Settings, selecting the Shared Items menu option, and then the item that you are sharing. Tap the button to Stop Sharing the item. After you and then the members sync, each of the members will be told that item is no longer being shared, and all of the contents of this item will be removed from their devices and account.

Remove your membership of an item someone else owns.

Navigate to your item in your Application Settings as described above in Stop sharing an item you own. Select the button to remove your membership. All of the shared information you stored on your device or account related to the item will be deleted, and the other members will be informed when they sync with the server.

Cancel sharing with a member.

Be warned: this will remove you from all items they share, remove them from all items you share with them, and remove them as a friend from your account and device. If they are associated with you in groups other people own, you will still be able to see their name, because you are associated through someone else's items that you share. This can be easily accomplished by navigating to your Application Settings, selecting the Members and Permissions menu option, and then the friend that you are sharing with. Tap the button to Stop Sharing with Member. As you sync all information will be removed as appropriate from the members and your devices.

Managing your Account

While an account is not mandatory to use this application, there are a number of features that are not available to those who choose not to establish one. Accounts are and will be free. We may one day offer premium features for an additional cost, but the sharing and sync features mentioned are free to use.

Why have an Account?

By far the most important feature that will be enabled for you is the ability to sync and back up your data for every device you register with your account name. You can seamlessly sync your data between your mobile devices, bringing the information with you across platforms.

You and your potential friends will also need registered accounts in order to share folders and goals with one another. You choose what information to share and with whom you wish to see it.

Having an account will also give you access to the website at http://www.alloyTasks.com. At a future time we expect to have a web portal available to you as well, so you will be able to manage and view your information from just about anywhere.

At this time, accounts are authenticated using a valid email address for your user name, and any password you choose. This email is necessary for friends to find one another on the phone, and to provide a email destination in case you forget your password. Your email will never be sold or distributed for marketing.

Creating or Signing In with an Account

Simply click on the "Account Name" item in the LifeNotes Synchronization section of your application Options menu, and you will be asked to either create a new account or sign in with an existing account. You can visit the server at http://www.alloyTasks.com at any time to change your password or email address, as well as change your name or display name visible by your friends.

Synchronizing and Backup

In order to synchronize or backup your information, you need an internet connection and to be signed in with a validated account.

What information is synched and backed up?

We store your Goals, Folders, and tasks like Notes and To Dos, as well as a few of your app preferences that make sense to carry over between your devices.

We create a unique identifier for each device you sync with to identify them and distinguish them from one another. We do not sync, send, or store your device ID. We do not send your password in an unencrypted format, but instead send a hash (somewhat like a fingerprint) across the internet. Your actual password will not be accessible on the server or by anyone.

You will receive an email from http://www.alloyTasks.com asking you to confirm your email address. This is to assure that you have a valid account, and that in case you lose a mobile device you can disable access from that device. You information will not be distributed to third parties. You may receive update emails on new products being made by.alloyTasks, as well as new features available for your product. The purpose of this business is to make great mobile products to make your life happier and easier. We will not spam you. You can always visit http://www.alloyTasks.com and asked to be removed from all mailings, and we will no longer notify you of any new products. In 2009/2010, so far we have sent 1 mailing, so you should expect the frequency to be very light at best.

Managing your Inbox and Outbox

Your Inbox and Outbox are your message centers informing you of important notices and alarms, as well as detailing information with syncing and sharing.

Your Outbox

Your Outbox tracks changes with your application that have not synced and lets you know if there are changes that are pending being backed up. You can also visit the Outbox to initiate a sync. Sometimes the count may seem confusing, because you change a single item but the number is much higher. This usually happens because you have changed an item that affects other items like the containing Folder.

Your Inbox

Your Inbox is the place where important messages are kept. Messages are usually in the following categories:

  1. Alarm Notifications. Alarm notifications are kept here until the item has been marked as completed as a way of reminding you of the important event.
  2. Sharing Requests and Updates. Requests to share, responses to those requests, and related items are stored here. To respond to them, just tap on the request or notice to handle and clear it.
  3. Application Messages. You may receive an application message periodically. These messages are normally just informative about new application features or if you changed your account information on the server. Tap on the item to see the full message and to handle it.